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We support the growth of your business today with NetSuite, the world’s number one Cloud ERP software
We are a full-service Official NetSuite Partner, supporting more than 100 customers in Europe, by optimising and streamlining their business processes in the Cloud.
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N°1 cloud ERP solution
+36.000 Customers worldwide
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Chosen by 64% of IPO tech companies
Simple, user-friendly, robust and scalable. NetSuite is the best-in class business software for startup and mid size businesses
We believe that a good ERP system should allow your business to run efficiently. We are convinced that a great ERP like NetSuite can lead you to tremendous growth by reducing the number of manual tasks, making your people work on things that matter, or having a complete visibility on every aspect of your operations at any time.
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We are here to help you, no matter where you are in your NetSuite journey
We believe every SME in Europe is entitled to have a long-term, qualitative and flexible partner for the optimisation of their business processes.
No matter where you are in your ERP journey, we can help you. Interested in NetSuite? Already a NetSuite customer? Discover what we offer.
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Do you have additional needs that the NetSuite standard features cannot cover? We are here to listen and design and develop a solution together that fits your business goals through customisation or integration.
Did you think NetSuite would come with “this standard feature”? We have developed pre-built packaged solutions, from advanced country localisation to dunning, VAT checks and structured references.
Because we love seeing NetSuite users working smarter and faster
Understanding the business of our customers is at the heart of what we do. With more than 40 years of consulting and NetSuite experience, we have been able to develop packaged and ready-to-go NetSuite solutions that enable you to scale up faster.
Our solutionsLocalisation Belgium
Discover our SuiteSolution Belgium Localisation Pack that offers additional solutions to better meet legal and accounting compliance for Belgian GAAP processes, in addition to what NetSuite offers in the standard functionalities and localization bundle.
Why Novutech?
Work with the right partner to get the most out of the NetSuite solution
When it comes to implementing a broad solution like NetSuite, it is important to have the right skills in the right positions. This is why working with a partner like Novutech is important. We are more than just a service company. We have local knowledge, technical expertise and industry know-how. We have the DNA of a start-up, with the capability and the excellent standards of large companies.
Our values of collaboration and teamwork, innovation and knowledge, and transparency define who we are. Let’s succeed together in your business and your digital transformation today.
About us
60+
Implementations carried out in Europe
100+
Customers supported since 2019
50+
Team members with 4 offices in
Belgium, France, Netherlands and Denmark
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Discover and learn more about our publications, news and insights, from customer testimonials to new features.
[PIAS] Customer testimonial - Global financial harmony thanks to NetSuite
Customer use case
October 08 2021
About [PIAS]
[PIAS], short for "Play It Again, Sam," a nod to the famous line from Casablanca, is an independent Belgian record label founded in 1982 in Brussels by Kenny Gates and Michel Lambot. From its inception, [PIAS] has supported and promoted artists globally through a passionate international network of music lovers. Over the years, the company has expanded its reach by opening subsidiaries in various countries. This client testimonial delves into the history of [PIAS] and its successful partnership with Novutech.
Integration of NetSuite at [PIAS]
Initially focused on distributing records from independent labels in Belgium, [PIAS] has broadened its footprint over time by opening subsidiaries across multiple continents and acquiring key labels, such as the classical music label Harmonia Mundi. To support and manage its growth, [PIAS] needed to streamline its financial operations, standardize its accounting processes, and harmonize its systems. Thus, the company naturally turned to NetSuite as its ERP solution.Objectives and achievements with NetSuite
The primary goal for [PIAS] with NetSuite was to centralize the financial management of its numerous subsidiaries. With NetSuite, [PIAS] now manages about 30 subsidiaries, involving more than 35 users from the financial department. The use of the tool has lead to standardized accounting processes, thereby facilitating the consolidation of financial data. Notably, NetSuite's adaptability in managing multiple legislations and currencies has been invaluable. [PIAS] has also digitized all its accounting processes, eliminating paper archives entirely with everything now hosted digitally within NetSuite. The second objective was to integrate solutions to better address complexities related to data volume, automation, and integration with external tools. Complexities arise from the need to record artist royalties revenues and expenses in the subsidiaries where these contracts are signed, involving many inter-subsidiary costs and revenue recharges. Various solutions and automations have been implemented, including multiple segmentations, workflows for recharging with mirroring intercompany invoices, and self-billing for automatic creation of supplier invoices.Smart optimization in the purchasing process
[PIAS] has deliberately chosen to systematically use purchase items rather than simply posting on general ledger accounts when entering purchases, from the initial issuing of purchase orders down to the processing of vendor bills. This strategy has enabled effective expense management while enhancing overall understanding within the teams. The approach was primarily chosen to facilitate intercompany re-invoicing and mirroring of intercompany invoices during intercompany recharges, as NetSuite intelligently uses revenue or expense accounts related to items, representing a significant flow in [PIAS]'s operations.Other custom solutions added
- Novutech's dunning solution
- Use of Novutech's tool to generate structured payment references;
- Implementation of customized sales orders to meet specific business requirements, ensuring precise and effective sales tracking and reporting;
- Use of ZoneReconcile for automated processing of bank statements;
- Development and integration of a customized purchase order approval workflow, thereby optimizing internal processes.
Future Objectives
Some of the objectives for the future are: continue to harmonize processes across various subsidiaries, extend the use of the payment module, integrate a bank reconciliation tool, and develop or integrate new tools for business analytics.Conclusion
Thanks to NetSuite, [PIAS] has achieved global financial harmony, unifying operations across its many subsidiaries. The company has overcome complex challenges related to royalty management and optimized its financial processes. [PIAS] continues to evolve, even considering stock management in the near future. This client testimonial illustrates the power of NetSuite in transforming and optimizing financial operations for international companies like [PIAS].Quote
About Novutech: “Novutech has been a trusted partner to [PIAS] since the beginning of our NetSuite journey. We have relied on their expertise and product knowledge, as well as their professionalism. Furthermore, Novutech's team is always available and attentive to our needs. Novutech is a reliable partner without whom the tool we use today would not be as effective and efficient. Thank you Novutech!” Nicolas De Bie, CFO [PIAS] About NetSuite: “NetSuite is the ideal solution to meet the needs of an international company like [PIAS]: integration of subsidiaries across different continents (Europe, UK, USA, Australia) and multi-currency management (EUR/USD/GBP/AUD), numerous analytical axes to facilitate reporting, and ease of consolidation thanks to the intercompany automation features. NetSuite offers a comprehensive solution that can be easily tailored to our specific needs. Besides allowing the [PIAS] group to unify the systems used in the many subsidiaries of our group, NetSuite has enabled us to entirely digitize our accounting and financial processes.” Nicolas De Bie, CFO [PIAS]NetSuite Custom GL Plug-in: what is it, how to set it up and some practical examples
NetSuite articles
October 08 2021
Introduction
In NetSuite, custom General Ledger (G/L) lines are used to enhance and customize the accounting entries generated by the system's standard processes. When posting transactions to the General Ledger, such as Item Shipments or Receipts, Invoices or Vendor Bills, Assembly Builds, Inventory Adjustments etc., NetSuite generates accounting impacts on accounts that are pre-defined, a.o. on Items and/or Customers and/or Vendors. These preconfigured postings are not always the desired ones for businesses that have to meet specific accounting standards, special regulatory or tax requirements, or business practices that are not addressed by NetSuite's default settings. The Custom GL Plug-in feature offers the possibility to customize those standard accounting impacts according to your company’s individual accounting needs.Prerequisites
In order to use the Custom GL Plug-in option, you need to activate 2 features. Go to Setup > Company > Enable Features. Then, on the SuiteCloud subtab, enable the following features: Server Suite Script and Custom GL Lines.
Application
In this example, we need Custom GL Plug-ins on 3 types of transactions: item receipts, assembly builds and vendor bills. The standard GL impacts were not matching with the specific requirements of our NetSuite customer. Therefore, we have created specific GL impacts by means of the Custom GL Plug-in feature.Item receipts
The calculations to be made by the Custom GL Plug-in are the following:- Credit: quantity * rate on the item expense account (account number 609000 in this particular Belgian-style chart of accounts).
- Debit: quantity * rate on the item purchase account (600000). Note: the purchase account was created as a custom field on the Item record.
Note: amounts are hypothetical
Assembly builds
The calculations made by this particular Custom GL Plug-in are the following:- Credit: quantity * rate on the COGS account of the final product (713000).
- Debit: quantity * rate on the COGS account of the raw materials (603000).
- Debit: quantity * rate on the COGS account of the manufacturing charges (609000).
- Credit: total amount of the manufacturing charges on account 444000 (static value).
- Debit: total amount of the manufacturing charges on account 603000 (static value).
Note: amounts are hypothetical
Vendor bills
The calculations made by this last Custom GL Plug-in on Vendor Bills are the following:- Credit: total amount of the manufacturing charges on account 603000 (static value).
- Debit: total amount of the manufacturing charges on account 444000 (static value).
Note: amounts are hypothetical
Revolutionizing invoicing efficiency
NetSuite articles
October 08 2021
Streamlining mass email invoices with timesheet attachments in NetSuite
In the fast-paced world of finance, the repetitive nature of invoicing tasks can be a significant bottleneck. Novutech recognizes the need for innovative solutions to simplify and expedite invoicing workflows. This article focuses on our NetSuite customization, designed to transform invoicing by enabling the mass emailing of invoices with integrated timesheet attachments. For CFOs in the Professional Services industry looking to optimize their invoicing processes, the challenge often lies in efficiently attaching timesheets to invoices and managing the time-consuming task of sending individual emails to multiple clients.Introducing the Mass Email Invoices Module: a game-changer for CFOs
Novutech's NetSuite customization introduces the Mass Email Invoices Module, a revolutionary solution designed to streamline invoicing workflows. This module allows CFOs to send invoices with timesheet attachments (into the same PDF) to multiple clients simultaneously, eliminating the need for manual and time-intensive email communications. On top of this, it separates the process of invoice creation and invoice submission, which is challenging for a majority of NetSuite customers who are required to submit invoices upon creation (standard NetSuite feature).Key features of the mass email invoices module:
Effortless bulk emailing
- Simplify communication by sending invoices to multiple client emails (from a single field) with a single click.
- Eliminate the time-consuming process of manually sending emails one by one.
Template customization
- Choose from a variety of templates to personalize invoice emails.
- Tailor templates to align with brand identity and communication preferences.
Confirmation notifications
- Receive real-time confirmation notifications, ensuring successful email deliveries to clients.
Bulk transaction emails
- Generate bulk transaction emails without navigating through individual invoice pages.
- Customize emails to include multiple attachments, enhancing communication efficiency.
How it benefits CFOs
For CFOs relying on timesheets for invoicing, our customization offers a seamless solution. By selecting the "Attach Timesheet" option during email invoicing, a detailed timesheet is automatically generated and appended to the email. This feature not only saves time but also enhances transparency and client satisfaction by providing a breakdown of time spent on tasks.Conclusion
Novutech's NetSuite customization is a game-changer for CFOs in the Professional Services industry seeking to simplify invoicing tasks and enhance communication efficiency. Addressing challenges related to attachments and offering customization options, our solution transforms invoicing into a painless and effective process, aligning with the evolving needs of modern PS businesses. Experience the efficiency of mass emailing invoices with integrated timesheet attachments. Explore how Novutech's innovative solution can save you time and elevate your invoicing processes to new heights.NetSuite optimization for SaaS Businesses
NetSuite articles
October 08 2021
Making the most of NetSuite: Strategic tech stack optimization for thriving SaaS Businesses
Introduction
In the rapidly evolving SaaS landscape, maintaining an optimized tech stack has become vital for business agility, scalability, and competitiveness. Many SaaS companies struggle with the challenge of selecting the right technology mix to support their growth and operational efficiency. NetSuite emerges as a pivotal solution, offering comprehensive, flexible, and scalable ERP capabilities (from billing to seamless integrations capabilities) tailored to the unique needs of the SaaS industry.Optimizing your Tech Stack for Saas Businesses with NetSuite
The growth of the SaaS industry and the tech stack imperative
As the SaaS industry is booming, companies are increasingly pressured to adopt technology solutions that not only scale with their growth but also offer the agility to adapt to changing market dynamics. The right tech stack is crucial for fostering innovation, enhancing customer experiences, and sustaining competitive advantage. NetSuite stands out as a comprehensive, unified platform designed to meet these needs, providing robust functionalities tailored for SaaS businesses.NetSuite for SaaS: Beyond basic functionality
NetSuite has proven to excel well beyond standard ERP capabilities, offering a specialized focus on SaaS metrics and reporting, order-to-cash processes, and subscription management as well as advanced revenue recognition. The platform's adaptability allows for the monitoring of crucial KPIs, such as Monthly Recurring Revenue (including Sales/Contracted MRR versus posted MRR Accounting-wise), Churn Rate, and Customer Lifetime Value (CLTV), enabling businesses to make data-driven decisions and strategize effectively.Customized billing systems: A Game-changer
In the realm of SaaS, where subscription models reign, a flexible and reliable billing system isn't just beneficial – it's essential. SuiteBilling, NetSuite's standard billing engine, or the advanced ZoneBilling SuiteApp (for even more flexibility) are able to support simple to complex billing scenarios, supporting various pricing models, tiers, and subscription terms. This flexibility ensures that SaaS companies can innovate their pricing strategies without being hamstrung by technological limitations.
Unified platform vs. Best of breed: Making the right choice
Choosing between a unified platform like NetSuite and a best-of-breed approach is a pivotal decision for SaaS companies. While best-of-breed solutions offer deep functionality in specific areas, they often introduce complexity in integration and data consistency and they do not offer a complete overview of the business status. NetSuite provides a cohesive, integrated suite that ensures real-time visibility, consistency, and control across all business functions, which is crucial for fast-paced SaaS environments. In reality, a few best-of-breed solutions are often added to the NetSuite hub, to provide even richer functionality in specific business domains. As highlighted below with a concrete use case of a Danish scale-up, Novutech enables SaaS businesses to rethink their Tech Landscape by reducing the number of tools in their own legacy IT ecosystem and introducing NetSuite as the financial and subscription backbone system in the center of the SaaS organization, streamlining their operations for efficiency and cost-effectiveness.
Real-world use cases: NetSuite with Novutech in action
Illustrating the impact of NetSuite through real-world scenarios, we see how companies have leveraged the platform to align their revenue and cost models efficiently, automate their billing processes, and gain actionable insights through advanced analytics. These use cases underscore NetSuite's capability to support SaaS companies' unique requirements and drive their success in a competitive market. Novutech has been able to support European tech start-ups and scale-ups in their digital transformation journey by implementing NetSuite SuiteBilling or ZoneBilling with Salesforce, Hubspot or other in-house CRM systems, as well as integrating with third party tools like Zuora, Chargebee or MonetizeNow.Conclusion
In the dynamic SaaS industry, optimizing your tech stack is not merely about integrating the latest technologies – it's about selecting a platform that aligns with your business model, enhances your operational efficiency, and supports your growth trajectory. NetSuite emerges as a powerful ally for SaaS businesses, providing a comprehensive suite of tools that cater to the industry's specific needs, from revenue recognition to subscription management and everything in between, and is fully scalable to the size of your business. Choose NetSuite with Novutech, the most qualitative, flexible and effective Consulting & IT partner out there!Lengow: Customer testimonial
Customer use case
October 08 2021
Who is Lengow?
Since 2009, Lengow has established itself as a major player in the French and European markets by providing an intelligent and automated e-commerce platform. With over 200 integrated marketplaces and 1,400 channels, Lengow supports 4,900 brands and retailers in 64 countries, optimizing their visibility and profitability.
Issue/Needs - Sustained Growth with Netsuite
The collaboration between Novutech and Lengow was initiated following the successful implementation of NetSuite at Ibanfirst, a long-time client of Novutech. As a portfolio company of Marlin Equity Partners, like Ibanfirst, Lengow was referred to Novutech to benefit from our expertise in Cloud ERP solutions. This marked the beginning of a fruitful collaboration. Needing a robust ERP tool to support their business and expansion, Lengow chose NetSuite to optimize its accounting processes, the bank reconciliation, and the quality of its management reporting through the standardization of KPIs across the various group companies. Novutech extended the implementation to their French and Spanish subsidiaries, anticipating future expansion.Key NetSuite Features Leveraged by Lengow
In the scope of our partnership, Novutech integrated various powerful NetSuite features to meet the specific needs of Lengow, thus optimizing their process management.- Consolidation and Financial Reporting: given Lengow's geographic and multi-company scope, Novutech assisted Lengow teams to integrate their French and Spanish subsidiaries into NetSuite, with comprehensive transactional and reporting tools.
- Integration with Zuora Tool: NetSuite's flexibility facilitated integration with other software such as Zuora (subscription billing tool).
- Invoicing and Credit: NetSuite's invoicing feature automated Lengow's processes, improving operational efficiency. Credit management was integrated to ensure secure transactions.
- Revenue Recognition: automation using Zuora as a source for revenue recognition provides a clear view of financial performance.
- Supplier Payments Management: NetSuite facilitates supplier payments management for Lengow, ensuring smooth and secure transactions.
- Integration of ZoneReconcile (Zone & Co): Novutech successfully led the integration of the bank reconciliation tool ZoneReconcile into Lengow's NetSuite tenant, in close collaboration with Zone & Co consultants.
- Assets Module and Depreciation Management: the use of NetSuite’s Fixed Assets module ensures effective tracking of assets, with precise depreciation management.
- Transaction Matching and Allocation Schedule: NetSuite offers advanced features to Lengow for transaction matching and allocation schedule, ensuring accurate matching of financial data.
- Standard NetSuite Transactions: Novutech implemented and trained Lengow on the efficient creation and use of standard NetSuite accounting transactions (Journal entries, Customer and Supplier Invoices and Credits, Customer and Supplier Payments, etc.).
- Management of Accrued Expense: Novutech assisted Lengow in building expertise in generating accrued expense journal entries.
- Intercompany Management with our Novupack add-on solution: our Intercompany Automation Novupack was successfully integrated, providing transparent management of intercompany transactions between different subsidiaries.
Benefits of Working with Novutech
- Accounting Expertise: our team provided essential accounting expertise to ensure accurate accounting.
- Personalised Support: following a project methodology, we offered step-by-step support.
- Availability and Travel: our availability and frequent visits to their offices (in France and Spain) were highly appreciated during the implementation.
Challenges Faced
- Connectivity with Zuora: Customizing the Zuora connector took time and close collaboration with the external provider responsible for the Zuora integration. Challenges related to data quality also arose and had to be resolved.
- Constantly Evolving Needs: New needs emerged along the way (especially around managing provisions for accounts receivable, etc.).
Current Situation - Growth and Continuous Optimization
Currently, Novutech continues to support Lengow in its growth by providing ongoing support. Our expertise is also being utilized to enhance financial reports and optimize data transmission. In summary, Novutech is proud to be Lengow's trusted partner, helping them achieve their growth objectives through a successful digital transformation. Do you want to know more about our expertise and how we run NetSuite implementations? Contact usWhat our customers say about us
See what our customers have to say about working with us!
more customer success stories
Actito
IT Services and IT Consulting
“The real added value for Actito is that Novutech started implementing from scratch so they know everything, the constraints, the technical environment, the people so it is easy for them to understand what Actito needs and knowing the history, Novutech can build further and further in a smooth way which makes things really easy and fast.”
Brieuc Noel de Burlin – System Manager & ADV Team leader
Yoga Room
Health, Wellness & Fitness
“NetSuite fit perfectly for our group because this ERP simplifies the centralization and the processing of accounting and financial data for multiple companies in differents countries, while being compliant with local legislation. In the end, we get a single and clear reporting that includes data from each point of sale in a single, standardized dashboard, regardless of its location and the company .”
Benjamin Bertho, Head of Finance & Administration
Templafy
Computer Software
“NetSuite is a really intuitive, flexible and scalable solution, which allows Templafy to grow and scale globally.
We are very pleased with the services provided by Novutech, which really helped us make a quick and thorough implementation of NetSuite. In my opinion, they are not only implementation consultants, but also an important sparring partner, providing advice both during and after the implementation phase, when necessary.“
Niels Simonsen, Head of Finance
Solar Screen
Business Supplies & Equipment
“Changing ERP for a business is always a big bang. It’s a project that is exciting and at the same time frightening given the impact on all users, on all processes, and it was super important to find for us a company that shares our values, our DNA, and we have found in Novutech a company which, like us, puts the success of its projects and customer satisfaction first, and, in Novutech, we found interlocutors who wanted to understand our processes, who wanted to help us, who supported us from the start, and who continue to accompany us today with a real common interest in making the system appealing to all users.”
Nicolas Hoet, COO Solar Screen
